accountant in marbella informing on working days in SpainLabour-related advice in Spain

If you have employees in your Spanish company, their working days must be correctly recorded into the accounts. This is called the Daily Registry of the working days. The following information must be included in such a document:

  • In addition to establishing all conditions and requirements set out in the labour contract, you must also record the distribution of the work day, specifying the days and the hours worked by each employee.
  • You must provide your employees monthly with a daily registry of days worked, detailing how many hours each employee has worked and specifying which hours are ordinary hours and which hours, if any, are complementary. A copy of the daily registry sheet will be provided to all employees each month with their monthly salaries.
  • It is important that your company keeps all these documents for a minimum of four years. Each employee’s registry of hours worked must be signed.

Penalties for not having daily registries of working days.

The daily registry of working days is compulsory, and non-fulfilment may lead to financial penalties.

As an example, assume that you have hired a part-time employee at your company. If you are not up-to-date with this registry, this employee could claim that the contract is for a full journey, and you would have to pay the difference.

Also take into account that not having an up-to-date daily registry supposes an administrative infraction that may lead to penalties from 626€ to 6.250€.

Welex, your labour advisor in Marbella. Do you have a company in Spain? Are you carrying out an economic activity in Spain? Apart from fulfilling the tax regulation, accountancy laws and corporate legislation, you must also comply with labour-related legislation.

What aim is intended with the daily registry of the working day?

It is possible to summarize the aim of this legislation in two basic aspects:

  1. Better regulation of a part-time contract so that effective working hours are recorded. This must match the hours mentioned in the employment contract and declared as listed at social security. Secondly, another aim is that this is a way for the labour-related administration to fight back against fraud when companies do not report complementary hours.

At Welex, we recommend that you consult our legal and labour advisors and accountants to ensure that you are correctly carrying out the daily registry of working hours. Contact our leading law firm in Marbella now!